Privacy Policy

Who we are

Our website address is: http://www.odbba.org/.

General Notes

TThe ODBBA website is built on the WordPress platform, and WordPress uses a number of default cookies to optimise the user’s browsing experience. Details about these cookies can be found at https://codex.wordpress.org/WordPress_Cookies. However, most of the default WordPress cookies are used for functions that are not enabled on our site, and so are not set on your computer. ODBBA does not access any cookies for any form of manual analysis, or to glean any private information.

Contact forms

If you contact us via our website, you accept that your correspondence will be stored indefinitely, but will only be viewed by the ODBBA webmaster and (if applicable), the ODBBA Management Committee.

Cookies

If you leave a comment or message on our site you may be required to submit your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website. ODBBA has no control over this behaviour, and does not have access to, or make any use of the information you may have submitted to the third party site.

Analytics

ODBBA uses Piwik and Google Analytics to study user activity on our website. This data is completely anonymous, and we cannot see any personal information whatsoever.

Who we share your data with

We do not share or sell any of your data to any third party.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

If you enter any of our events, you agree that we can hold your contact information on file in order to keep you informed about future events. Your data is stored securely in an online CRM system built and hosted by Zoho (https://www.zoho.com/)

How we protect your data

Your data is stored online by either our hosted WordPress or Zoho services. ODBBA has no control over the day to day security of these sites, but we believe them both to be GDPR compliant and completely secure.

What data breach procedures we have in place

The GDPR introduces a duty on all organisations to report certain types of personal data breach to the relevant supervisory authority. We undertake to do this within 72 hours of becoming aware of the breach, where feasible.
If the breach is likely to result in a high risk of adversely affecting individuals’ rights and freedoms, we will also inform those individuals without undue delay.